[ChatAction] Minutes of Jan 4, 2021 Cities week planning meeting

[Shannon McArthur]

Great, Malini. Thank you so much. That’s how I remember it too.
Shannon

On Mon, Jan 4, 2021 at 12:13 PM Infinite Life via ChatAction <
chataction at communitymagic.org> wrote:

> Dear All,
> Here is the minutes of today's meeting.
> Please email me directly and not to the whole group if I have left
> anything out or not got it right or you have any changes to be made to the
> document. Please note that only Monday is finalised , If you would like to
> offer to be host on the other days please let me know amd Ill put it in
> the  table below.
> I am not very comfortable dealing with trail mail and your inputs could go
> unnoticed.
> *Chat Action Meeting “ 04 January 2021 for cities week*
>
> Stan will be main host/ assisted by Natalie:
>
> Stans will assign the following people as co-hosts :
>
> 1.   Subject Moderators and theme facilitators
>
> ·       Lesley
>
> ·       Hilary
>
> ·       Marylyn
>
> ·       Beth
>
> 2.   Breakout room recorders/ chat moderators/ breakout room managers
>
> ·       Karen
>
> ·        Liliane
>
> ·        Julie
>
> ·       Kathryn
>
>
>
> *Break out room *
>
> *Co host Moderatos / facilitators*
>
> *Breakout room *
>
> *Co host and chat moderators*
>
> *Main room Question of the Day will be posted by*
>
> *Main Room *
>
> *Floater and admin*
>
> Monday
>
> ·       Lesley
>
> ·       Hilary
>
> ·       Marylyn
>
> ·       Beth
>
>
>
> ·       Karen
>
> ·        Liliane
>
> ·        Julie
>
> ·       Kathryn
>
>
>
> Lillian
>
> Stan & Natilie
>
> Tuesday
>
>
>
>
>
> Lillian
>
> Stan & Natilie
>
> Wednesday
>
>
>
>
>
> Lillian
>
> Stan & Natilie
>
> Thursday
>
>
>
>
>
> Lillian
>
> Stan & Natilie
>
> Friday
>
>
>
>
>
> Lillian
>
> Stan & Natilie
>
>
>
> 3.   Sequence of Events and Tasks :
>
> o   Stan will set up the break out rooms by name as finalized with Lesley/
>
> o   Stan will assign the 8 people as co hosts in zoom
>
> o   Lesley will introduce and convene the session .
>
> o   15-20 minutes to be give to share thoughts and questions with the
> presenters from the main room.
>
> o   Lesley will introduce the concepts of the activities for each
> breakout room and assign the Breakout room co-host/ moderators/ recorders
> to each room,
>
> o   Lesley will call out the *Question Of The Day* that will be discussed
> in the Break out rooms,
>
> o   Lillian will post the *Question Of The Day* in the Chat,
>
> o   Break out room chat moderators will copy the question onto their
> computers/ in word or notepad and keep it handy to post in the chat of
> their respective breakout rooms.
>
> o   Stan will activate the break out rooms.
>
> o   Each break out room will be for 20 Minutes
>
> o   Everyone reconvenes in the Main room and 15 minutes of sharing and
> harvesting
>
> o   Lesley calls the session to a close and every one leaves the meeting
> immediately.
>
> o   Stan closes meeting after every one has left ( this will ensure no
> recording is lost midway)
>
> o   Break out room moderators/ recorders allow files to convert on their
> computers. ( this takes about 10 Minutes)
>
> o   Please rename the file with this following Name “ January 11 cities
> week (Break out room name)” Note date will change every day and if you
> are assigned to a different room on that day then that too will change when
> you name the file.
>
> o   All files are be transferred to stan at communitymagic.org via
> WETRANSFER the same day.
>
> o   Chat action will meet for follow up and debriefing one hour after the
> afterchat meeting has ended.
>
> 4.   A guideline document for hosts and participants will be prepared and
> circulated to all to make the entire experience enjoyable and hassle free.
>
> With best regards,
> MALINI RAJENDRAN
> Founder - Infinite Life Divine Heart Meditation
> Design for an Healthy and Blissful Life.
> Time Zone - UTC+5.30 Hours
>
> *VISIT OUR WEBSITE TO KNOW MORE <https://infinitelife.co.in/>*
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> --
> ChatAction mailing list
> ChatAction at communitymagic.org
> http://communitymagic.org/mailman/listinfo/chataction_communitymagic.org
>
-- 
Bless you, and all you do...
Shannon McArthur aka
SonLight Sparkling on the Waters
Website: https://ourheartgardens.com
Push the veil aside through my portal: I am That...
<https://docs.google.com/document/d/11NHISMYysWO9O1wb_74SOu2Ku22ToT5Nx3OEFjhTxF0/edit?usp=sharing>
or we can play together in *A Different Place
<https://docs.google.com/document/d/1hNeJkREm3na9Dh5-6ZlUcptfB9pRahrsNxsehHWMCtY/edit?usp=sharing>*
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