[ChatAction] Minutes of Jan 4, 2021 Cities week planning meeting

[Infinite Life]

Dear All,
Here is the minutes of today's meeting.
Please email me directly and not to the whole group if I have left anything
out or not got it right or you have any changes to be made to the document.
Please note that only Monday is finalised , If you would like to offer to
be host on the other days please let me know amd Ill put it in the  table
below.
I am not very comfortable dealing with trail mail and your inputs could go
unnoticed.
*Chat Action Meeting “ 04 January 2021 for cities week*

Stan will be main host/ assisted by Natalie:

Stans will assign the following people as co-hosts :

1.   Subject Moderators and theme facilitators

·       Lesley

·       Hilary

·       Marylyn

·       Beth

2.   Breakout room recorders/ chat moderators/ breakout room managers

·       Karen

·        Liliane

·        Julie

·       Kathryn



*Break out room *

*Co host Moderatos / facilitators*

*Breakout room *

*Co host and chat moderators*

*Main room Question of the Day will be posted by*

*Main Room *

*Floater and admin*

Monday

·       Lesley

·       Hilary

·       Marylyn

·       Beth



·       Karen

·        Liliane

·        Julie

·       Kathryn



Lillian

Stan & Natilie

Tuesday





Lillian

Stan & Natilie

Wednesday





Lillian

Stan & Natilie

Thursday





Lillian

Stan & Natilie

Friday





Lillian

Stan & Natilie



3.   Sequence of Events and Tasks :

o   Stan will set up the break out rooms by name as finalized with Lesley/

o   Stan will assign the 8 people as co hosts in zoom

o   Lesley will introduce and convene the session .

o   15-20 minutes to be give to share thoughts and questions with the
presenters from the main room.

o   Lesley will introduce the concepts of the activities for each breakout
room and assign the Breakout room co-host/ moderators/ recorders to each
room,

o   Lesley will call out the *Question Of The Day* that will be discussed
in the Break out rooms,

o   Lillian will post the *Question Of The Day* in the Chat,

o   Break out room chat moderators will copy the question onto their
computers/ in word or notepad and keep it handy to post in the chat of
their respective breakout rooms.

o   Stan will activate the break out rooms.

o   Each break out room will be for 20 Minutes

o   Everyone reconvenes in the Main room and 15 minutes of sharing and
harvesting

o   Lesley calls the session to a close and every one leaves the meeting
immediately.

o   Stan closes meeting after every one has left ( this will ensure no
recording is lost midway)

o   Break out room moderators/ recorders allow files to convert on their
computers. ( this takes about 10 Minutes)

o   Please rename the file with this following Name “ January 11 cities
week (Break out room name)” Note date will change every day and if you are
assigned to a different room on that day then that too will change when you
name the file.

o   All files are be transferred to stan at communitymagic.org via WETRANSFER
the same day.

o   Chat action will meet for follow up and debriefing one hour after the
afterchat meeting has ended.

4.   A guideline document for hosts and participants will be prepared and
circulated to all to make the entire experience enjoyable and hassle free.

With best regards,
MALINI RAJENDRAN
Founder - Infinite Life Divine Heart Meditation
Design for an Healthy and Blissful Life.
Time Zone - UTC+5.30 Hours

*VISIT OUR WEBSITE TO KNOW MORE <https://infinitelife.co.in/>*
*Transform your life - JOIN OUR COURSES  NOW
<https://coursecraft.net/users/cVDW> *
*WATCH AWESOME VIDEOS*
<https://youtube.com/channel/UCq9zcm-Xu2tMVXkGsiDc3lg>
*LISTEN TO OUR PODCAST  <https://divineheart.buzzsprout.com>
<https://divineheart.buzzsprout.com/>*
*SUPPORT US <https://www.patreon.com/bePatron?u=32525825+T>*
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://communitymagic.org/mailman/private/chataction_communitymagic.org/attachments/20210105/d1b26d55/attachment-0001.html>